Meeting Minutes: 27/10/2022

Committee Meeting
27th October 2022 – 7pm
On Zoom

In Attendance: Rob Partridge (RP), Olly Foley (OF), Sarah Murray (SM), Charlie Mullins (CM), Noel Minoge (NM). Tanya Chandwani (TC), Ciana Lynott (CL)

Apologies: Taylor Otto. Annie Naggins. David Keane


Agenda Items
1. Welcomes
2. Apologies
3. Adoption of Previous Minutes
4. Matters Arising from Previous Meeting
5. Constitutional Changes
6. AoB
7. Date of Next Meeting


1. Welcomes
RP welcomed everyone and thanked them for attending.

2. Apologies
As per list above.

3. Adoption of the previous minutes.
There are no previous minutes as this is the first meeting of the new committee.

4. Matters Arising
None.

5. Constitutional Changes.
RP explained the need for the changes to the constitution. Each change was discussed as below.

  • Change 1
    • Change of wording.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 2
    • Removal of “vision statement” and addition of “Mission,. Vision, Philosophy and Core Values”
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 3
    • Changing LGBT+ to LGBTI+
    • RP explained this was to be inclusive and is in-line with Amnesty International and UN policies.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 4
    • Adding “invested” and giving GCP it’s full name.
    • RP explained this is about ensuring those involved in GCP are more than just interested.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 5
    • Removing the maximum number of officers.
    • RP explained by Pride week there were 16 committee members.
    • Discussion took place.
    • Rejected by majority.
  • Change 6
    • Changing “community” to “committee”
    • RP explained the constitution sounds like we’re telling people they can’t be a member of the community, instead of the committee.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 7
    • Removal of “Volunteer Agreement,” addition of “Volunteer Code of Conduct etc:”
    • RP explained there currently is not volunteer agreement and that he and OF, with consultation from the committee, are working on a code of conduct and other policies.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 8
    • Removal of point stating people should be in Galway or have a connection Galway.
    • RP explained that a couple of people on the 2021/2022 committee didn’t live in Galway or have a solid connection with it yet were still active members of the committee.
    • Voting: 4 for / 3 against/abstain. Passed. Changed to be proposed at the AGM2/EGM
  • Change 9
    • Change to constituted officers
    • RP explained that some officer weren’t needed.
    • Discussion took place.
    • NM suggested role descriptions be added to the role.
    • RP suggested this should be a different document available to the committee community.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 10
    • Removal of footnote and addition of “non ocm”. Change from “must” to “may.” Change to officers being able to take on that role.
    • RP explained that with the addition of “non ocm” the footnote isn’t needed.
    • RP explained saying we “must” could make us unconstitutional if we don’t.
    • RP explained that someone could take on a role and stick with it if they were good at it and shouldn’t have an EGM. They could take it on util the next AGM.
    • A discussion took place.
    • NM suggested a time limit.
    • RP pointed out if the committee falls below seven it calls for an EGM.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 11
    • Remove of text around “no decision etc”
    • RP explained it sounds like EVERY decision needs a vote when it doesn’t.
    • Discussion took place.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 12
    • Addition of “show of hands.”
    • CL suggested committee members could request a secret ballot and add this to the constitution.
    • OF agreed this was a good idea.
    • Change will now read: “Voting will be done via a show of hands. Any committee can request a secret ballot on a decision during a committee meeting.”
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 13
    • Explanation of how we’ll announce AGM/EGM etc.
    • OF suggested adding the option of a press release.
    • Change will now read: “Notice will be given on the website, social media channels, via the email mailing list and press releases sent to the local press.”
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 14
    • Change from “all” to “50%” and removal of re-election text.
    • Discussion took place.
    • NM thinks it’s important it’s kept.
    • OF agreed.
    • Rejected by majority.
  • Change 15
    • Addition of text safe guarding the interested of the community.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 16
    • Change from three people to two people.
    • RP explained three people is almost 50% of the mandated committee and could be problematic for the committee if the committee falls below a certain number.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 17
    • Addition of time frame for clarity.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 18
    • Addition of text for clarity and safe guarding.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 19
    • Changes to the grammar of the point and removal of “two thirds”.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 20
    • Addition of appeals process to constitutional changes.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 21
    • Change from “will” to “may” and addidtion of policies text.
    • RP explained saying “will” means if we don’t we’re unconstitutional. We more than likely will set up sub groups but saying we will in the constitution means we must and there is the possibility that we won’t.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 22
    • Removal of text around ownership of intellectual property
    • Discussion took place
    • OF asked if the creator could still use it. RP explained, as far as they were concerned, yes, but so could GCP.
    • Voting: 3 for, 3 against/abstain. Chair used their deciding vote. Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 23
    • Addition of text.
    • RP explained that the secretary may not be on the committee at the time.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 24
    • Change from two-thirds to majority.
    • OF suggested 50% + 1
    • Discussion took place. Passed by majority. Changed to be proposed at the AGM2/EGM. Wording to be “Dissolution of the committee shall only take effect if agreed by 50% plus one of the members present and voting at that meeting.”
  • Change 25
    • Removal of the word “Festival”
    • RP explained the connection with 2016 Pride.
    • Passed by majority. Changed to be proposed at the AGM2/EGM
  • Change 26
    • Removal of “due to misconduct” and addition of “points 2, 3 or 4” and change from two to five years.
    • RP explained his concerns around previous committee members returning.
    • OF suggestion changing two to three.
    • Passed by majority. Changed to be proposed at the AGM2/EGM. Word will be “In the event of a member being removed from the committee due points 2, 3 or 4, that person will not be entitled to stand in an election of officers for a minimum of three years.
  • Change 27
    • Removal of notes and clarifications.
    • RP explained that if the current suggested changes are passed there is not need for the notes and clarifications.
    • Passed by majority. Changed to be proposed at the AGM2/EGM

6. AOB

  • CL asked about the closing date for the pumpkin carving contest.
    • Through discussion it was decide the date is the 1st November.

7. Date of the next meeting

To be decided after the 1st November once the full committee has been elected